Inventrack 6.0 tutorials.

What is Inventrack?

Inventrack is an enterprise-grade RFID-based asset tracking and workflow management platform. It provides real-time visibility into your assets, inventory, and operations across multiple locations — combining RFID, BLE, IoT sensors, AI-powered cameras, and automation into a single unified platform.

Whether you're managing warehouse inventory, monitoring cold chain compliance, tracking high-value assets, or automating security workflows, Inventrack 6.0 delivers the tools you need from a single dashboard.

System Requirements

Initial Setup & Configuration

1. 1Access Your InstanceLog in to your Inventrack instance URL provided during onboarding. Use the admin credentials sent to your registered email. You'll be prompted to change your password on first login.
2. 2Configure Your OrganizationNavigate to Settings → Organization. Enter your company name, locations, and timezone. For multi-site deployments, add each location with its address and operating hours.
3. 3Register Your HardwareGo to Settings → Devices and register your RFID readers, antennas, sensors, and cameras. Inventrack auto-discovers compatible devices on the same network. Assign each device to a location and zone.
4. 4Import Your Asset DatabaseUpload your asset list via CSV/Excel import or connect to your existing ERP/WMS. Map fields (asset ID, description, category, location) during the import wizard. Inventrack supports bulk imports of 100,000+ records.

User Roles & Permissions

Inventrack uses role-based access control (RBAC) to manage who can see and do what:

Dashboard Overview

The main dashboard provides a real-time snapshot of your operations: total assets tracked, recent movements, active alerts, sensor readings, and system health. Widgets are fully customizable — drag, resize, and configure each one to show the metrics that matter most to your role. Pin frequently-used views for quick access.

Setting Up RFID Zone Monitoring

1. 1Define ZonesGo to Settings → Zones. Create logical zones (e.g., "Receiving Dock", "Storage Area A", "Shipping Lane 2"). Assign RFID readers and antennas to each zone. The system uses antenna assignments to determine which zone an asset is in.
2. 2Configure Read RulesSet detection parameters: minimum RSSI threshold, dwell time requirements, and tag filtering. These prevent false reads from tags in adjacent zones or passing vehicles.
3. 3Enable Live MonitoringActivate real-time monitoring from the zone dashboard. You'll see assets entering and leaving each zone as they're detected. The system logs every movement with timestamp, zone, and reader details.

Configuring Instant Alerts

Navigate to Alerts → Create Rule. Define trigger conditions:

Alerts can be delivered via email, SMS, in-app notification, webhook, or escalation chain. Configure escalation to notify supervisors if an alert isn't acknowledged within a set time.

Multi-Location & Multi-Tenant Setup

Inventrack supports multi-location deployments with centralized management. Each location operates independently with its own readers, zones, and users, while headquarters gets a consolidated view across all sites.

Asset Lifecycle Management

Manage the full asset lifecycle from the Assets module:

Self-Service Loan Kiosks

Deploy Inventrack-powered kiosks for self-service asset borrowing. Users authenticate via badge tap or login, place items on the RFID read pad, and the system automatically records the loan. Ideal for IT equipment pools, tool cribs, and library-style lending operations. Configure loan policies (max duration, renewal limits, approval workflows) per asset category.

Setting Up IoT Sensors

Inventrack integrates with a wide range of IoT sensors for environmental monitoring:

1. 1Connect SensorsNavigate to Settings → Sensors. Add sensors by type: temperature, humidity, air quality (PM2.5/PM10), atmospheric pressure, or CO2. Inventrack supports LoRaWAN, BLE, and Wi-Fi sensor protocols. For LoRaWAN sensors, configure your gateway connection details first.
2. 2Assign to ZonesLink each sensor to a zone or specific storage area. This associates environmental readings with the assets in that area. You can assign multiple sensors to a single zone for redundancy.
3. 3Set Reporting IntervalsConfigure how frequently sensors report data. For cold chain monitoring, 1–5 minute intervals are typical. For general warehouse monitoring, 15–30 minutes is usually sufficient. Shorter intervals consume more battery on wireless sensors.

Configuring Thresholds & Alert Rules

Go to Sensors → Alert Rules to set environmental thresholds:

Cold Chain Monitoring (FDA Compliance)

Configure cold storage zones with continuous temperature monitoring, automated excursion reports, and chain-of-custody documentation. The system generates compliance reports on demand for regulatory inspections.

Historical Trends & Reports

Access historical environmental data from Reports → Environmental. View trends over hours, days, weeks, or months. Identify patterns like temperature spikes during dock door openings or humidity changes during seasonal transitions. Export data as CSV or PDF for external compliance reporting. Automated scheduled reports can be emailed to stakeholders daily or weekly.

Connecting AI-Powered Cameras

1. 1Add CameraGo to Settings → Cameras. Add your ONVIF-compatible IP camera by entering its IP address, credentials, and stream URL. Inventrack supports RTSP and ONVIF protocols. The system will auto-detect camera capabilities.
2. 2Configure AI FeaturesEnable AI-powered features per camera: object detection, facial recognition, motion analysis, or license plate recognition. Each feature can be toggled independently. AI processing happens on-premise — no video data leaves your network.
3. 3Link to ZonesAssociate cameras with RFID zones. When an RFID event occurs (e.g., asset detected at dock door), the linked camera automatically captures a snapshot for visual verification and documentation.

Warehouse Loading Documentation

Combine RFID reads with camera captures for visual proof of shipment contents. When a pallet passes through a dock door portal:

Facial Recognition & Motion Detection

Configure facial recognition under Cameras → AI Features. Enroll authorized personnel by uploading photos or capturing from the camera feed. The system can match faces to RFID badge holders for multi-factor identity verification.

Motion detection creates activity heatmaps showing traffic patterns in your facility. Use this data to optimize layout, identify bottlenecks, and detect unauthorized after-hours activity.

Visual Inventory Verification

Use AI-powered cameras to visually count and verify inventory on shelves or in storage areas. The system compares visual counts with RFID-based inventory data to identify discrepancies. Particularly useful for high-value items where physical verification adds an extra layer of accuracy.

Multi-Factor Security Setup

Inventrack supports layered security combining multiple verification methods:

Configure which zones require single-factor (badge only), dual-factor (badge + face), or triple-factor verification under Security → Zone Policies.

Emergency Response & RFID-Based Mustering

Configure emergency triggers under Security → Emergency. Triggers can be manual (panic button), automated (fire alarm integration), or API-based. The system can automatically lock or unlock doors, activate PA announcements, and send mass notifications.

Vehicle Access Control

Combine RFID vehicle tags with license plate recognition (LPR) for dual-verification vehicle access:

Occupancy Management & Tailgating Detection

Track real-time occupancy per zone for fire code compliance. Set maximum occupancy limits and receive alerts when thresholds are approached. Directional RFID portals count entries and exits to maintain accurate headcounts. AI-powered cameras detect tailgating (unauthorized persons following an authorized person through a secured entry) and trigger immediate alerts.

Pick by Light Integration

Inventrack's Pick by Light module guides warehouse operators to the correct location using illuminated indicators, reducing picking errors and improving speed by up to 50%.

1. 1Install Light ModulesMount LED indicator modules on each pick location (shelf bin, rack position). Connect modules to the Inventrack controller via wired bus or wireless mesh network.
2. 2Map LocationsIn Warehouse → Pick by Light, map each light module to its physical location and associated inventory SKU. The system links light IDs to bin locations in your warehouse layout.
3. 3Start PickingWhen an order is released, the system illuminates the relevant bin locations in sequence. The operator walks the optimized pick path, confirms each pick via button press or RFID scan, and the light turns off. Incorrect picks trigger a red indicator.

Workflow Automation

Automate repetitive operations with Inventrack's event-driven workflow engine:

Trigger Types

Each trigger can execute actions: send notification, update asset status, call webhook, generate report, activate hardware (lights, locks, gates), or escalate to a supervisor. Chain multiple actions into complex workflows with conditional logic.

Automated Alerts & Escalations

Configure multi-level escalation chains under Alerts → Escalation Policies. Example: Level 1 — notify operator via app (0 min), Level 2 — email supervisor (15 min), Level 3 — SMS to manager (30 min), Level 4 — call duty manager (60 min). Escalation stops when the alert is acknowledged at any level.

RFID Triangulation Setup

Inventrack can estimate asset positions using RSSI (signal strength) data from multiple RFID antennas. While not as precise as dedicated RTLS systems, it provides room-level or zone-level accuracy without additional hardware.

1. 1Deploy Reference AntennasInstall at least 3 RFID antennas with overlapping coverage in the area you want to track. More antennas = better accuracy. Place antennas at known coordinates and enter these positions in RTLS → Antenna Map.
2. 2CalibratePlace reference tags at known positions and run the calibration wizard. The system learns the RF environment and builds a signal-strength model for your specific facility. Recalibrate if you make significant changes to the physical environment.
3. 3View Live PositionsOpen the RTLS → Live Map view to see estimated asset positions overlaid on your facility floor plan. Click any asset to see its position history and movement trail.

BLE Beacon Positioning

For higher accuracy indoor positioning, deploy BLE beacons throughout your facility. Inventrack supports BLE-based RTLS with accuracy down to 1–3 meters.

Zone-Based Tracking

The simplest and most reliable RTLS approach. Define zones based on antenna coverage areas. An asset's location is determined by which zone's antennas last detected it. This gives reliable "last seen in Zone X" tracking without the complexity of triangulation. Ideal for most warehouse and facility management use cases.

Dashboard Customization

Inventrack's dashboard is fully customizable. Add, remove, resize, and rearrange widgets to create the perfect view for your role:

Save multiple dashboard layouts and switch between them. Share dashboard configurations with other users in your organization.

AI-Powered Predictive Insights

Inventrack's analytics engine uses machine learning to surface actionable insights:

Custom Report Generation

Build custom reports using the drag-and-drop report builder under Reports → Custom. Select data sources (assets, movements, sensors, alerts, users), apply filters, choose visualization type (table, chart, map), and schedule automated delivery. Reports can be exported as PDF, Excel, or CSV. Common templates include: inventory valuation, asset utilization, compliance audit, movement history, and sensor trend analysis.

REST API Overview

Inventrack provides a comprehensive RESTful API for programmatic access to all platform features:

Webhook Configuration

Push real-time events to external systems via webhooks. Go to Settings → Integrations → Webhooks:

1. 1Create WebhookEnter the destination URL, select which events to subscribe to (asset movements, alerts, sensor readings, etc.), and configure authentication (HMAC signature, bearer token, or basic auth).
2. 2Test & VerifyUse the "Send Test Event" button to verify your endpoint receives and processes the webhook payload correctly. Check the delivery log for response codes and retry status.

Enterprise System Connectors

Inventrack offers pre-built connectors for major enterprise platforms:

Configure connectors under Settings → Integrations. Each connector has a setup wizard that guides you through authentication, field mapping, and sync scheduling.

IoT Sensor Integration

Inventrack natively supports multiple IoT protocols: RFID (UHF Gen2, RAIN RFID), BLE (Bluetooth 4.0+), LoRaWAN (via gateway integration), and UWB (for precision RTLS). Sensors from any manufacturer that support these protocols can be connected — configure under Settings → Devices with the appropriate protocol adapter.

Common RFID Read Issues

Sensor Connectivity Problems

Camera Feed Issues

Dashboard Not Updating

• Check your browser's WebSocket connection (F12 → Network → WS tab). Refresh the page.
• Verify the Inventrack service is running: check Settings → System Health.
• Clear browser cache and cookies. Try an incognito/private window.
• Check if the data source (reader, sensor, camera) is still connected and sending data.

API Integration Errors

Performance Optimization Tips

• Reduce sensor reporting frequency for non-critical zones (15–30 min vs 1 min)
• Archive old movement data beyond your retention policy (Settings → Data Management)
• Use tag filtering to exclude known non-inventory tags (e.g., employee badges from asset counts)
• Optimize camera AI processing — disable features you're not using per camera
• For large deployments (10,000+ assets), contact support for infrastructure sizing recommendations